Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success.  West Chester University of Pennsylvania’s Office of Research and Sponsored Programs invites applications for the position of Grant Management Specialist. This is a temporary two-year appointment with benefits. 

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania.  We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
 
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The Office of Research and Sponsored Programs (ORSP) facilitates, coordinates, and safeguards the institution’s research and creative activity enterprise and enhances the university’s ability to be an educational and cultural resource for students, alumni, and citizens of southeastern Pennsylvania.

Reporting to the Associate Provost for Research and Creative Activities, the Post-Award Grants Management Specialist collaborates with campus partners including faculty researchers, grant specialists, Finance and Business Services, and Human Resources to ensure compliance with agency terms and conditions; support successful completion of project deliverables; assist with modifications during the project period; and facilitate project closeout tasks. This position also facilitates student and staff hiring for grants.

The ideal candidate will demonstrate experience administering grant contracts, applying Uniform Guidelines, managing budgets and completing audits; the ability to communicate with and collaborate with diverse campus constituents including faculty, staff and students; and the ability to meet multiple deadlines with attention to detail and accuracy.
 
Responsibilities include:  

• Manage a diverse portfolio of grant awards in various stages of completion
• Maintain an understanding of compliance regulations including all applicable laws, regulations, policies, and agency requirements
• Read and articulate terms and conditions provided in grant project documents
• Support budgeting for sponsored projects including personnel costs, participant support costs, supplies, travel, student and staff hires, and other direct costs, including post award budget modification
• Monitor and facilitate ongoing grant activity and expenditures to ensure deliverables and reporting requirements 
• Monitor and facilitate subrecipient monitoring procedures are met on time and according to agency requirements
• Process all procurement and supplies orders for external grants 
• Assist with grant p-card expense reconciliation and statement submission
• Generate financial reports for sponsored project activity to report on budgets and comparison to actuals
• Facilitate staff and student hiring for grants 
• Track faculty alternative work arrangements
• Ensure grant matching requirements are met and supported by applicable documentation
• Maintain burn rate or spend down tracker for each grant budget
• Coordinate meetings with faculty PI to review expenses and closeout requirements
• Process the requisite payroll certifications and upload necessary contracts to the PA treasury 
• Assists the faculty PI with audit requests as needed
• Other duties as assigned

Minimum Qualifications

• Bachelor's degree
• One year of professional experience in grant or contract administration, sponsored projects, accounting, finance, or related field.
• Demonstrated proficiency in the use of Microsoft Office Suite including Outlook, Word, and Excel

Preferred Qualifications

• Master's degree 
• Higher Education or not for profit grant contract administration experience 
• Excellent written communication skills
• Experience with Uniform Guidance  
• Experience managing budgets and completing audits
• Demonstrated understanding of compliance regulations including all applicable laws, regulations, policies, and agency requirements
• Experience with grant administrative software such as InfoReady and Cayuse

Special Instructions

Ask about opportunities to work remotely.
 
Review of applications will begin immediately and continue until the position is filled.
 
Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Application allows for a cover letter, resume and three professional references (all required for consideration). 
  
Applicants must successfully complete the interview process to be considered as a finalist.

Developing and sustaining a diverse faculty and staff advances WCU’s educational mission and strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
     
 All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Requirements

• Start Date: No Start Date
• Education: Bachelor's Degree Required
• Work Experience: 0 - 2 years
• Part/Full Time: Full-Time

Contact / Additional Information

Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Application allows for a cover letter, resume and three professional references (all required for consideration).